Assistant Workforce Coordinator - Surgical Directorate

Job Overview An exciting and rare opportunity has arisen to join the fast-paced Surgery Directorate at Wexham Park Hospital.

The post holder will work alongside the management team to provide essential support to Medical Workforce Management. The primary focus of the role is to assist with the administrative functions associated with medical rotas, ensuring smooth day-to-day coordination and operational efficiency.

The successful candidate will demonstrate a professional approach, with excellent interpersonal and communication skills, alongside a confidential and compassionate outlook. They will be highly organised, able to work both independently and as part of a busy, high-pressure team, and capable of managing competing priorities to strict deadlines.

The overall purpose of all roles within the Directorate is to contribute to the effective delivery of patient-focused healthcare. All staff are expected to work flexibly and undertake any duties or tasks they are competent to perform in support of service needs.

Visa Sponsorship This position is not eligible for Skilled Worker visa sponsorship. Applicants must already hold the right to work in the UK for the full duration of the contract.

Main duties of the job

Main duties involve providing administrative support to the Workforce Co-ordinator in relation to medical workforce rotas and staffing arrangements. The post holder will play a key role in assisting with the coordination, maintenance, and day-to-day management of rota-related processes, ensuring accurate and timely support across a busy surgical service.

The role supports a dynamic and demanding department covering Upper GI, Colorectal, General Surgery, and Urology services, contributing to the smooth running of workforce operations and helping to maintain safe and effective staffing levels across the Directorate.

Working for our organisation

Frimley Health NHS Foundation Trust provides NHS hospital services for around 900,000 people across Berkshire, Hampshire, Surrey and south Buckinghamshire.

As well as delivering excellent general hospital services to local people, we provide specialist heart attack, vascular, stroke, spinal, cystic fibrosis and plastic surgery services across a much wider area.

We have three main hospitals - Frimley Park in Frimley near Camberley, Heatherwood in Ascot and Wexham Park near Slough. This vacancy is at our tertiary site, the Parapet Breast Unit, in Windsor.

Our three core values, and the behaviours that support them, guide everything we do and set out what we expect of our staff in the way they treat patients, visitors, service users and each other, Committed to Excellence, Working Together and Facing the Future.

Detailed Job Description And Main Responsibilities For a full list of responsibilities and tasks associated with this role, please refer to the job description/person specification attached to this

vacancy.

Person specification

Qualifications Essential criteria

• GCSE English and Maths pass or equivalent

Desirable criteria

• NVQ Level 3 Administration or equivalent practical knowledge or A levels

Experience Essential criteria

• Experience of working in a busy office environment
• Experience of a busy environment and dealing with the various stakeholders including, Consultants and Junior Doctors as well as admin team

Desirable criteria

• Experience of working in the NHS either in a hospital, private practice or for a GP
• Experience in a clinical setting

Skills Essential criteria

• Ability to prioritise and manage workload efficiently without supervision
• Working under pressure
• Ability to build credible relationships with all levels of medical staff and management
• Excellent organisation skills
• Excellent interpersonal skills

Essential and Diserable

Essential criteria

• Experience with dealing with rotas
• Experience with dealing with clinicians
• Admin experience
• Worked in a high paced role

Desirable criteria

• Worked within NHS environment
• Experience of working with Health Roster

Frimley Health NHS Foundation Trust (FHFT) is proud of its strong reputation, record of achievement and ambition for the future. We serve a population of over 900,000 people across Berkshire, Hampshire, Surrey and South Buckinghamshire, and remain committed to improving the health and wellbeing of our communities. Our new organisational strategy – FHFT 2030 – sets out our ambition to be the best place to receive care and the best place to work in the NHS. Underpinned by our Trust values – Committed to Excellence, Working Together, Facing the Future , and being a modern, compassionate, Healthcare Organisation – we are creating a culture where our people can thrive and patients always come first. We continue to invest heavily in our services and facilities. This includes the development of a new hospital at Frimley Park, major expansion of diagnostics and inpatient capacity, and the continued transformation of services across our sites. We have already delivered a brand-new £100m state-of-the-art Heatherwood Hospital, a £49m Emergency Assessment Centre at Wexham Park, and a £10m upgrade to maternity services. We are also committed to sustainability and the NHS Net Zero ambition. Our new hospital and estate developments are being designed to be environmentally responsible, energy efficient, and future-proofed, featuring on-site renewables energy and intelligent energy systems. Through our green plan, we are embedding sustainable practices across all areas of care and operations, ensuring we reduce our environmental impact while improving population health and wellbeing. Our staff are key to helps us deliver on our ambition and to ensure sustainability is a core component of care delivery and our operations. Alongside estates’ investments, we are embedding a strong focus on digital innovation and quality improvement. Our electronic patient record (Epic), launched in 2024, is already enabling safer, more connected, and more effective care for patients, while giving staff the tools they need to do their best work. Our electronic patient record also supports safe and effective digitised care pathways, savings time and carbon, whilst delivering excellent quality of care. Everything we do is guided by our values, shaping how we care for patients, support colleagues, and build a sustainable future for healthcare together. Apply online now