Bid Writer

We are seeking a Bid Writer to develop high-quality, compliant bid responses that support business growth. Working across the business, you will create clear, compelling proposals, manage bid submissions and ensure customer requirements are met. This standalone role requires strong organisation, communication and writing skills, with the ability to use AI and digital tools to enhance bid quality and efficiency. This is a hybrid position that will require some attendance to out Manchester office.

About Aerivo

At Aerivo, we help airports keep people moving efficiently, safely and seamlessly. Our technology supports the critical operational decisions airports make every day, providing the clarity, confidence and continuity needed to manage complex environments and deliver exceptional passenger experiences.

Built on decades of aviation expertise, we combine deep industry knowledge with cloud technology, AI and continuous innovation to help airports operate with confidence. Our solutions simplify operational complexity, strengthen what already works and help our customers prepare for the future.

As part of the Modaxo family, we combine the agility and expertise of a specialist airport technology business with the strength and long-term backing of a global technology organization.

Great technology starts with great people! As a global business, our people collaborate across countries, time zones and cultures, bringing together diverse perspectives, expertise and experience to solve complex challenges and deliver exceptional solutions for our customers.

We foster a collaborative, inclusive and forward-thinking culture where ideas are valued, innovation is encouraged and continuous improvement is part of everyday work.

Every role at Aerivo contributes to helping airports operate with clarity, confidence and continuity.

Role Purpose

The Bid Writer is responsible for managing the end-to-end bid process, coordinating and producing high-quality, compelling and compliant responses to Requests for Proposal (RFPs), Requests for Information (RFIs), Pre-Qualification Questionnaires (PQQs), tender opportunities and other customer proposals. Working closely with stakeholders across the business, you will coordinate bid activity, interpret customer requirements, develop persuasive content by translating complex technical, commercial and operational information into compelling customer-focused proposals that clearly communicate our value proposition and maximise the opportunity to win new business.

This is a standalone role requiring excellent organisation, project management and communication skills. Acting as the central point of coordination throughout the bid lifecycle, you will work collaboratively with colleagues across multiple business functions and global locations to deliver successful submissions that reflect the company products and services.

As part of our commitment to innovation, you will leverage AI and other digital technologies to improve efficiency, consistency and quality of bids while applying professional judgement to ensure every submission remains accurate, compliant and tailored to each customer's requirements.

Here's What Great Looks Like

• Delivering high-quality, compelling and compliant bid submissions on time, every time.
• Becoming a trusted partner to stakeholders across the business, enabling effective collaboration and successful bid delivery.
• Producing persuasive, customer-focused proposals that support business growth and improve bid success.
• Improving efficiency, consistency and quality through the effective use of AI, knowledge management and continuous improvement.
• Maintaining exceptional standards of accuracy, professionalism and attention to detail in every submission.

Key Responsibilities

Bid Management

• Reviewing RFPs, RFIs, PQQs and other tender opportunities to understand customer requirements, evaluation criteria and submission deadlines.
• Supporting bid qualification activities by identifying requirements, risks, dependencies and resource requirements.
• Developing bid plans, timelines and milestone trackers to ensure successful delivery.
• Coordinating bid kick-off meetings, agreeing responsibilities, timelines and deliverables.
• Monitoring progress throughout the bid lifecycle, proactively managing risks and escalating issues where appropriate.
• Managing the end-to-end bid process from qualification through to submission.
• Coordinating contributions from internal stakeholders.
• Ensuring all submissions comply with customer requirements and internal governance processes.
• Coordinating final document assembly, approvals and submission activities.

Content Development

• Producing compelling, persuasive and customer-focused responses to RFPs, RFIs, PQQs and tender opportunities, ensuring responses are aligned to customer requirements, published evaluation criteria and scoring methodologies where applicable.
• Developing clear win themes and messaging that effectively communicate the organisation's value proposition and differentiators.
• Translating complex technical, commercial and operational information into compelling customer-focused narratives.
• Working collaboratively with subject matter experts to challenge, refine and strengthen content, ensuring responses are clear, accurate, compelling and aligned to customer requirements.
• Editing, proofreading and refining contributions from subject matter experts, ensuring responses are clear, consistent and supported by relevant evidence, case studies, metrics and customer outcomes wherever possible.
• Ensuring all documentation reflects the organisation's brand, tone of voice and professional standards.

Knowledge Management

• Maintaining and continuously improving the bid content library, templates and knowledge repository.
• Developing reusable content that improves efficiency while ensuring responses remain tailored to individual customer requirements.
• Capturing new content, case studies and lessons learned following bid submissions.
• Maintaining appropriate version control and document governance across bid documentation, templates and reusable content.
• Reviewing existing content regularly to ensure it remains accurate, relevant and aligned with current products, services and messaging.

AI &​ Continuous Improvement

• Using AI and other digital technologies to support research, opportunity analysis, content development, editing, compliance checking and document production while maintaining responsibility for the quality and accuracy of all submissions.
• Identifying opportunities to improve bid processes, collaboration and overall efficiency.
• Contributing to post-submission reviews, capturing feedback and lessons learned to improve future submissions and increase win rates.
• Championing continuous improvement and the adoption of best practice across the bid process.

Stakeholder Collaboration

• Building trusted relationships with stakeholders across multiple business functions and global locations. Collaborating closely to ensure submissions align with customer expectations and commercial objectives.
• Acting as the central point of coordination throughout the bid process, ensuring contributors understand priorities, responsibilities and deadlines.
• Communicating progress, risks and key milestones to stakeholders throughout the bid lifecycle.

Quality Assurance

• Ensuring every submission is accurate, compelling, compliant and professionally presented.
• Reviewing submissions against customer evaluation criteria and submission requirements.
• Maintaining exceptional attention to detail throughout the bid lifecycle.
• Ensuring consistency of messaging, formatting, branding and document quality.

Skills, Knowledge &​ Experience

• Proven experience managing the end-to-end bid process from opportunity through to submission.
• Experience producing compelling proposals, bids or tender responses, with the ability to develop persuasive, customer-focused content.
• Strong storytelling skills with the ability to translate complex technical, commercial and operational information into compelling customer-focused narratives that clearly communicate value and differentiate our solutions.
• Excellent project management and organisational skills, with the ability to manage multiple concurrent bids and competing priorities.
• Experience coordinating input from multiple stakeholders and maintaining momentum against demanding deadlines.
• Strong analytical skills with the ability to interpret tender documentation, identify evaluation criteria and develop compliant responses.
• Ability to critically review, challenge and synthesise information from multiple contributors to produce clear, concise and persuasive customer-focused responses.
• Exceptional attention to detail and commitment to producing high-quality work.
• Experience using AI tools to support research, content development, editing and compliance checking while applying critical thinking and professional judgement.
• Excellent communication, influencing and relationship-building skills.
• Experience within a SaaS, technology or business services environment.
• Experience maintaining bid libraries, knowledge repositories or content management systems.
• Understanding of commercial proposals and pricing submissions.
• Experience reviewing technical documentation and translating complex information into customer-focused responses.

Our Values and Behaviours

Integrity is our cornerstone: we act with honesty and strong moral principles in all business dealings.

We embrace Transparency and ensure open and honest communic