Senior Portfolio Analyst

Birmingham, West Midlands (England), B2 4BH : London, London (region), E14 4PU : Liverpool, North West England, L3 1DS : Leeds, Yorkshire and the Humber, LS1 4PL

Job Summary We are looking for a Senior Portfolio Analyst to join UKHSA, providing insight and analysis to support the successful delivery of a portfolio of projects and programmes. Successful candidates will be assigned to one of the agencies portfolio offices (sub-portfolio, group portfolio, or central portfolio management office), and will have a broad remit covering elements such as:

• Governance and portfolio reporting
• Planning
• Risk and opportunity management
• Business cases and assurance
• Benefits management

Working for your organisation We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.

UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.

Please visit our careers site for more information https://gov.uk/ukhsa/careers Job Description

• Collaborate with business areas to identify and categorise new projects
• Manage and co-ordinate reporting requirements of the projects/programmes to provide analysis of the Portfolio performance
• Provide secretariat support, ensuring the smooth functioning and running of governance boards and ad hoc meetings
• Maintain the portfolio delivery map and critical path to monitor project progress. Recognise and track interdependencies across change projects
• Identify and monitor portfolio risks (threats and opportunities), escalating as appropriate
• Use digital tools and data analysis to provide insights that inform decision making
• Support the development of mechanisms for measuring benefits, by gathering and collating information
• Manage and engage with a wide range of stakeholders, building strong and trusted relationships
• Support the Portfolio Manager to communicate and build commitment to a shared vision and sense of purpose
• Ensure team’s standards, policies, procedures, and tools are up to date and reflect current ways of working
• Be an active member of the UKHSA Project Delivery Profession Community. The job holder will be supported to work towards achieving Government Project Delivery Accreditation where they do not already hold this

Main Duties As Senior Portfolio Analyst You Will:

• Be responsible for the oversight of a collection of programmes or projects that contribute to the delivery of departmental or business area objectives, which will typically be moderate to high in complexity
• Focus primarily on providing insight, information and support that strengthens portfolio governance and enables prioritisation decisions and effective allocation of resources across the portfolio
• Help to ensure the optimal delivery of departmental/business strategic objectives which will be aligned to the government priorities. This will be through the analysis of information sources and engagement with programme and project stakeholders

You will use the appropriate reporting method to convert this insight to inform decision making. This role is a government project delivery profession role and part of UKHSA’s project delivery resource model. It is aligned to the Project Delivery Capability Framework (PDCF) career pathway Portfolio Analyst SEO.

Please note this list is not exhaustive.

• Collaborate with business areas to identify and categorise new projects
• Manage and co-ordinate reporting requirements of the projects/programmes to provide analysis of the Portfolio performance
• Provide secretariat support, ensuring the smooth functioning and running of governance boards and ad hoc meetings
• Maintain the portfolio delivery map and critical path to monitor project progress. Recognise and track interdependencies across change projects
• Identify and monitor portfolio risks (threats and opportunities), escalating as appropriate
• Use digital tools and data analysis to provide insights that inform decision making
• Support the development of mechanisms for measuring benefits, by gathering and collating information
• Manage and engage with a wide range of stakeholders, building strong and trusted relationships
• Support the Portfolio Manager to communicate and build commitment to a shared vision and sense of purpose
• Ensure team’s standards, policies, procedures, and tools are up to date and reflect current ways of working
• Be an active member of the UKHSA Project Delivery Profession Community. The job holder will be supported to work towards achieving Government Project Delivery Accreditation where they do not already hold this

Main Duties As Senior Portfolio Analyst You Will:

• Be responsible for the oversight of a collection of programmes or projects that contribute to the delivery of departmental or business area objectives, which will typically be moderate to high in complexity
• Focus primarily on providing insight, information and support that strengthens portfolio governance and enables prioritisation decisions and effective allocation of resources across the portfolio
• Help to ensure the optimal delivery of departmental/business strategic objectives which will be aligned to the government priorities. This will be through the analysis of information sources and engagement with programme and project stakeholders

You will use the appropriate reporting method to convert this insight to inform decision making. This role is a government project delivery profession role and part of UKHSA’s project delivery resource model. It is aligned to the Project Delivery Capability Framework (PDCF) career pathway Portfolio Analyst SEO.

Please note this list is not exhaustive.

Person specification

Essential Role Criteria

• Experience of working in a moderate to high complex Portfolio Office or experience of managing a project or programme with working knowledge of planning, scheduling, resource management, risks and issues, governance, budget and cost management, and assurance
• Good analytical skills with the ability to use digital tools to interpret complex, and often incomplete data
• Experience of reporting and presenting information, tailoring to different audiences
• Effective communication skills evidenced through building good working relationships with a range of stakeholders
• Works well under pressure, with multiple tasks, and a keen attention to detail
• Strong capability in using Microsoft Office applications, specifically Outlook, Word, Excel, and PowerPoint

Alongside your salary of £41,983, UK Health Security Agency contributes £12,162 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles and will assess your Experience and Behaviours.

Stage 1: Application &​ Sift Success Profiles - GOV.UK

You Will Be Required To Complete An Application Form. You Will Be Assessed On The Listed 6 Essential Criteria, And This Will Be In The Form Of A:

• Application form (‘Employer/ Activity history’ section on the application)
• 1000 word supporting statement

This should outline how you consider your skills, experience and knowledge provide evidence of your suitability for the role, with reference to the essential criteria.

Healthjobs UK has a word limit of 1500, but your supporting statement must be no more than 1000 words. Please do not exceed 1000 words. You will receive a joint score for your application form and statement. (Please note you will not be able to upload your CV. You must complete the application form in as much detail as possible. Please do not email us your CV).

Longlisting: In the event of a large number of applications, we will longlist into 3 piles of:

• Meets all essential criteria
• Meets some essential criteria
• Meets no essential criteria

We will take pile "Meets all essential criteria" through to shortlisting. Feedback will not be provided at this stage.

Shortlisting: In the event of a large number of applications we will conduct an initial sift, on the lead criteria of:

• Experience of working in a moderate to high complex Portfolio Office or experience of managing a project or programme with working knowledge of planning, scheduling, resource management, risks and issues, governance, budget and cost management, and assurance

If you are successful at this stage, you will progress to interview.

Feedback will not be provided at this stage.

Stage 2: Interview Suc